Cohort (CHRT) Codes for Students

Overview

There are at least three uses of cohort codes for students:

1. To track the student's official First Time In College for government reporting.  Note that this may not actually be their first time in college.  If, for example, they enroll in Honors Symposium, Dual Enrollment, or just generally in a summer term and then enroll in a succeeding fall, the fall term usually counts as the first time.  However there are summer first time codes so verify which should be used.
2. To track class cohorts, students who are tracked together in programs normally because they started at the same time.  Current colleges and programs using these appear to be Education, Pharmacy, Physicians Assistant, Physical Therapy, and Speech Language Pathology.
3. To track admission to the Teacher Prep Program (TCHR)

First Time In College codes

These cohort codes are used in government reporting and are sensitive.  Unless it is known to be incorrect, none of these should ever be deleted.  If you think it should be, check the STVCREA codes below as there may be one that applies to your need.  Generally, if there is a Cohort Reason (CREA) code that applies, entering it in a student's record will cause the cohort record to be ignored for Harding and governmental reporting.  An example is the Deceased (DECE) code.

A student who has enrolled as an undergraduate student should have exactly one of the undergraduate FTIC codes which begin with FTIC, FTPT, TRAN, TRPT, SPFFT , SUFFT, SPFPT, SUFPT, SPTFT,  SUTFT, SPTPT, and SUTPT.  All of these are defined in STVCHRT and have a two digit year at the end of them.  Any more than one of those codes in a particular student's record will cause errors in institutional reports as well incorrect results for governmental reporting.  

Another error that arises on occasion is that the 20 digit year at the end of the code should match the 3rd and 4th digits of the term code of the SGBSTDN row where the Student Type (STYP) code is either F or T (first time or transfer).  There is an overnight report that will catch errors in that coding.

In these codes:

• FT means either First Time (if it's at the beginning) or Full Time if at the end
• PT means Part Time
• SP means SPring
• SU means SUmmer
• TRAN is full time transfer, TRPT is part time transfer.

I don't know if there's any Banner code that sets any of them other than maybe FTIC and possible TRAN.  Any others will need to be set manually.

These codes should remain and never be deleted even if other cohort codes are added.

To allow for unusual circumstances, there is a Cohort Reason (CREA) code (from STVCREA) that can be attached to a particular cohort record that changes the meaning.  

• Academic Suspension (unused as of 9/2024)
• Graduated (unused as of 9/2024)
• No Longer Eligible
• Voluntary Withdrawal
• Deceased
• Allowable Exclusion (unused as of 9/2024)
• Part Time FTIC (unused as of 9/2024)
• Withdrawn

The ones marked unused above exist in STVCREA but are not currently in use.